Best Fireflies alternatives (2026)
Fireflies.ai has a generous-sounding free tier, but the fine print bites quickly. Storage is capped at 800 minutes per team (not per user), so a five-person team burns through it in days. AI credits are limited to 20 one-time uses, and Zapier plus CRM integrations sit behind the paid plans.
People look for Fireflies alternatives when a small team hits the shared storage cap, when the 20-credit AI budget runs out mid-month, when they need integrations without upgrading, or when they want to summarize in a language other than English.
RecordX — top pick
RecordX is a bot-free meeting recorder and AI notetaker built around three things most Fireflies shoppers actually need: capture that doesn't announce itself, coverage beyond video meetings, and languages beyond English.
- Bot-free video capture through a Chrome extension for Zoom, Google Meet, Microsoft Teams, Webex, and Slack.
- Native Android app for in-person meetings, interviews, and site visits.
- Built-in softphone with your own DID number, so phone calls sit next to video meetings in one searchable library.
- Full Hebrew transcription and RTL interface, plus 19 other languages summarized natively.
- Free tier with monthly minutes; paid tiers add more minutes and team features.
- Transcripts encrypted at rest, source audio deleted after processing, user-controlled deletion.
For a full side-by-side, see RecordX vs Fireflies.
Other alternatives to consider
- Otter — familiar meeting assistant that joins as a participant, 300-minute free tier, strong ecosystem.
- Fathom — unlimited recordings on free but only 5 advanced AI summaries per month.
- tl;dv — unlimited free recordings across 30+ languages, 10 AI uses per month, 3-month auto-delete.
- Gong — enterprise revenue AI with $5K+ platform fee, only makes sense at scale.
- Avoma — meeting AI with Conversation and Revenue Intelligence as $29/seat add-ons.
- Rev — per-minute transcription ($0.25 AI, $1.99 human), no meeting bot or AI summaries.
How we compared
Criteria used across the alternatives above:
- Capture model — does it join calls as a bot, or record locally in the background?
- Coverage — video meetings only, or phone calls and in-person meetings too?
- Free plan honesty — total minutes, per-conversation caps, AI-summary caps, retention.
- Pricing predictability — flat plans or per-seat with add-ons and platform fees.
- Language coverage — transcription is one thing; summaries in that language are another.
- Privacy defaults — audio retention, deletion controls, encryption in transit and at rest.
Frequently asked questions
Why do people look for Fireflies alternatives?
The team-wide storage cap on the free plan (400-800 minutes shared across everyone), the AI credit budget that runs out, and integrations gated to paid tiers. Peer notetakers with per-user free quotas or generous AI limits look more attractive at small-team scale.
What is the best free Fireflies alternative?
RecordX has a per-user free tier that doesn't share across the team. Fathom offers unlimited recordings on free but caps advanced AI summaries at 5 per month. tl;dv gives unlimited recordings but deletes them at 3 months.
Which alternative works for non-English meetings?
RecordX transcribes and summarizes in 20 languages including Hebrew, Arabic, and most European languages. Fireflies supports transcription in 100+ languages but summary quality varies widely.
Is there an alternative with a built-in phone dialer?
RecordX has a real softphone with your own DID number inside the app, so phone calls join your Zoom, Meet, and Teams meetings in the same searchable library.