Microsoft Teams recording to transcript
Upload a Microsoft Teams meeting recording and get a clean, speaker-labelled transcript with timestamps and an AI summary. Works with the MP4 that Teams stores in OneDrive or SharePoint.
What this tool does
Teams saves meeting recordings to OneDrive for personal meetings or SharePoint for channel meetings. The file is an MP4 with the video, the shared screen, and the mixed audio track. Teams' built-in transcript is decent for accessibility but not editable outside Teams and does not travel with the file. Download the MP4, drop it into RecordX, and you get a portable transcript with speaker turns, timestamps, and an AI summary ready to share.
The free tier lets you upload files up to 5 minutes long with no signup required to try. Create a free account and you get 60 transcription minutes a month for longer files, exports, and history. Same engine that powers the paid plans.
How it works
- Upload the file. Sign up at recordx.io, open the web app, and drag your file into the upload area.
- Wait for the transcript. Short files come back in seconds; longer files a few minutes. Speaker separation and the AI summary run automatically.
- Download or ask the AI. Read, edit, and export the transcript, copy the summary and action items, or ask questions of the transcript in the built-in editor.
Formats supported
The MP4 that Teams stores in OneDrive or SharePoint, plus the audio-only exports if you use a third-party recorder. Teams' .vtt caption download works as a source too but the raw video produces cleaner speaker separation.
What kinds of Teams recordings work
- Personal meeting MP4 - stored under "My files" -> "Recordings" in the meeting organiser's OneDrive.
- Channel meeting MP4 - stored in the channel's SharePoint site under Documents -> Recordings.
- Live event recordings - the MP4 that Teams provides after a live event ends.
- Teams Phone recordings - call recordings from Teams' PBX voice product download as M4A - same drop-in workflow.
What you get back
Speaker-labelled transcript
Turns split by speaker. Rename Speaker 1 / Speaker 2 to real names in one click.
Timestamps
Every segment carries a timestamp so you can jump back to the audio moment.
AI summary and action items
A one-paragraph summary, a bullet list of decisions, and a checklist of follow-ups.
Beyond file uploads
The same RecordX account handles new conversations as they happen:
- Chrome extension - records Zoom, Google Meet, Microsoft Teams, Webex, and Slack calls locally. No bot joins the room.
- Mobile apps - iOS and Android apps for in-person meetings, interviews, and site visits.
- Softphone - a built-in dialer with your own DID number for recorded phone calls.
- Calendar auto-join - connect Google Calendar so the app records the meetings you accept without lifting a finger.
FAQ
Where does Teams save my meeting recording?
For a private meeting: the organiser's OneDrive under My files > Recordings. For a channel meeting: the channel's SharePoint document library under Recordings.
Can I use Teams' built-in transcript directly?
You can, but Teams' transcript is tied to the recording and hard to export. Uploading the MP4 to RecordX gives you a portable, editable transcript you can share by link or paste anywhere.
Do I need admin rights to download the recording?
No - if you were an attendee or the organiser and the recording is in your OneDrive, you can download it directly. Channel meeting recordings follow the SharePoint site's permissions.
What about background noise from remote attendees?
Teams applies noise suppression before recording, which helps. RecordX handles the residual noise cleanly. If a specific speaker was muffled, you can still rename their turns.